Office Assistant, Hyvinkää
Are you organized, proactive, and someone who enjoys roles where no two days are the same and situations evolve quickly? We are looking for an Office Assistant for a fixed-term position to support the daily work of the Executive Assistant and management team at a Finnish, globally operating technology company. In this role, you will assist the leadership with a variety of administrative tasks where initiative, attention to detail, and the ability to multitask are essential. Apply soon—we will proceed as soon as we find the right person!
Hyvinkää
As soon as possible
Full time, fixed-term contract until the end of 2025
Staffing
Possibility to work remote
About the role
As an Office Assistant, your daily work will include coordinating the management team’s schedules, organizing travel arrangements, and processing purchase invoices. You will play a key role in managing travel bookings and calendars—booking flights and accommodations through Egencia and ensuring every detail is in order. You will also prepare travel expense reports, making accuracy and organizational skills essential to this role. Additionally, you will assist in reviewing and coding purchase invoices, so previous experience in financial administration is an advantage.
We’re looking for a confident and socially skilled individual who takes initiative and embraces responsibility. Success in this role requires the ability to remain composed under pressure and effectively manage multiple overlapping tasks. A good sense of humor, a proactive attitude, and a genuine interest in supporting others will make you a valuable addition to the team.
You are offered
- A diverse and responsible role as part of an energetic team
- Opportunities to grow and learn in an international work environment
- The chance to shape your workday and make it your own
Work tasks
- Supporting the management team in daily operations
- Processing and coding purchase invoices
- Preparing travel expense reports
- Calendar management and coordinating appointments
- Organizing travel through Egencia
- Other office-related tasks
We are looking for
- Prior experience in calendar management, travel arrangements (e.g., with Egencia), and handling purchase and travel invoices
- The ability to manage multiple tasks simultaneously and remain organized and composed in a fast-paced environment
- A proactive approach and the ability to learn quickly
- Fluent English skills – Finnish language skills are a plus
To succeed in the role, your personal skills are:
- Social and energetic
- Organized and detail-oriented
- Proactive and self-drive
Other information:
- Start date: August 2025
- Duration: Fixed-term until the end of 2025
- Location: Hyvinkää, you need to visit the office at least three times a week
Our recruitment process
This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.
Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.
